Park Ave Summer Art Festival

FOOD VENDOR

August 1, 2020: 10 am – 6 pm
August 2, 2020: 10 am – 5 pm

An Introduction to the Festival

Celebrating its 44th anniversary, Park Avenue Summer Art Festival is hosted and produced by the Park Avenue Revitalization Association! The Festival is attended by more than 250,000 people over two days! The rich history of the festival makes us a return destination for people across the state!

Important Dates & Fees
Timeline for 2020
March 27 Deadline for Application
April 17 Acceptance notices sent
May 15 Deadline for booth fee payment
July 7 Exhibitor Packets Sent
July 31 Set-up for Fest 3:30 pm to 8:00 pm
August 1 Morning set-up for Fest 6 am to 9 am
August 1 Festival 10 am to 6 pm
August 2 Morning set-up for Fest 6 am to 9 am
August 2 Festival 10 am to 5 pm
  • $40 non-refundable application fee.
  • Final fees will be sent to you in your acceptance notice.
Approval Process

A committee will select Food Vendors in April 2020. If you are selected, we will notify you of your final fees.

Booth Spaces
  • You may request a general or specific location, but NO GUARANTEES are made that you will be assigned that space. Space assignments are final!
  • You must provide your own tent, tables, electrical cords etc.
  • Many spaces are not level, SO YOU NEED TO PROVIDE LEVELERS.
  • Be prepared for all weather, with appropriate rain covers, tie-downs and weights.
  • You will need at least a 40lb weight attached to each leg.
  • All tables must be draped to the ground.
  • Boxes and packing crates may not be visible.

Rules
  • Your exhibit MUST be on display for all festival hours with someone present. Failure to do so will result in your rejection from the festival. In case of an emergency, notify your Block Captain immediately.
  • You MUST display your registration certificate in the upper front right-hand side of your booth. You must also wear your provided name tag.
  • All items in your booth must be consistent with the photos submitted with your application and with the descriptions on your application. We have the right to require that any other items be immediately removed from the show.
  • You will confine your exhibit space to the space you have been allotted. NO displays will be set in the street or protruding curb area.
  • Your staff will not "hawk" business or products in the street and will operate in a professional manner.  Amplified sound is prohibited.
  • Vendors will endeavor to be good neighbors. ANY disagreements will be reported to our block captains for resolution.
  • Vendor shall furnish and install, at his/her own expense, the concession booth and any other equipment needed for the operation of his/her concession.
  • Vendor shall ensure that construction of such booth shall allow for the safety of all festival patrons.
  • The Festival Committee reserves the right to change the location of the Vendor's space(s) if deemed to be in the best interest of the Park Avenue Art Festival and/or the safety of the patrons.
  • Vendor may begin construction of booth and tent after 3:30 p.m. on Friday, July 31, with the understanding that the streets in the Festival site are open to traffic until the Festival hours as stated above.
  • Vendor agrees that neither food nor beverages will be sold until completion of an inspection by the Monroe County Health Department, granting of permission to vend.
  • Vendor agrees to sell only those items listed on the Food Vendor Application Form and approved by the Festival Committee by contract.
  • The Festival Committee will restrict food sale of any item not listed on the Food Vendor Application Form or any item deemed objectionable with reference to quality. Vendor may only promote and sell items from within booth space.
  • Vendor agrees to post the following items conspicuously within Vendor's booth:
    1) Monroe County Health Department Vending Permit
    2) All food vendors must comply with the requirements established by the Monroe County Health Department. If you have any questions regarding food worker certification or Health Department requirements, contact the Monroe Department of Public Health at (585) 753-5064. DOWNLOAD the Application PDF
    3) New York State Sales Tax ID#
    4) Sales Tax Each food vendor is responsible for collecting New York State and Monroe County sales tax (8.00%). A copy of your Certificate of Authority must be displayed in your booth. Failure to do so may result in your removal from the show. If you do not already have a Certificate of Authority, you can obtain one HERE.
    5) Prices for all food and drink sold
  • Vendor shall remove all grease residues, equipment, fixtures, inventory and other property from its allocated space(s) upon the official closing of the festival and no later than 9pm on Sunday, August 2, 2020. Cost of any removal not completed by the Vendor will be the responsibility of the Vendor.
  • Propane tanks are the sole responsibility of Vendor. Vendor shall supply own propane tanks, provide locked valves on all propane tanks, and secure and remove propane tanks at the close of festival Sunday, August 2, 2020.
  • A certificate of insurance showing General Liability (including product liability) in the amount of $1,000,000.00 must be included with your application. The Park Avenue Revitalization Committee, Inc. (PARC), 620 Park Avenue #148, Rochester, New York 14607, must be listed as additional insured for the duration of this weekend event on your policy. Committee, 620 Park Avenue #148, Rochester, New York 14607
  • If you do not have liability insurance the Park Avenue Revitalization Committee can provide you this coverage for an additional fee. Please notify us at parkavefest@gmail.com to request a quote for this insurance.

This application does not grant category exclusivity to the applicant.

Food Vendor Application Checklist

The following items must be included with your application:

  • Completed Application Online or paper
  • Photographs showing close ups of your booth and products.
  • Addressed stamped envelope
  • $40 Application Fee
Submit Your Application

We offer two ways to submit your application and pay your application fee.

Online Application & Payment

OR...

Download & Print Application

Make checks payable to:
Park Avenue Revitalization Committee
Mail application and checks to:
Park Avenue Revitalization Committee
620 Park Avenue - #148
Rochester, NY 14607