Park Ave Summer Art Festival

NOT FOR PROFIT

August 1, 2020: 10 am – 6 pm
August 2, 2020: 10 am – 5 pm

Not For Profit Application

The Park Avenue Summer Art Festival will accept requests for exhibitor space for qualifying Not-For-Profit Organizations. Acceptance into the festival is subject to approval by the Festival Management Team and based on available space.

To request exhibitor space, please complete the required information below and read and agree to the terms and conditions.

A committee meets in April to select the not-for-profits that will be allowed to exhibit during the Festival. If your organization is not chosen, your check will be returned.

Important Dates & Fees
Timeline for 2020
April 1 Deadline for Application
April 17 Acceptance notices sent
July 7 Exhibitor Packets Sent
July 31 Set-up for Fest 3:30 pm to 8:00 pm
August 1 Morning set-up for Fest 6 am to 9 am
August 1 Festival 10 am to 6 pm
August 2 Morning set-up for Fest 6 am to 9 am
August 2 Festival 10 am to 5 pm
  • $50 booth fee for each 10' x 10' single space with no fundraising
  • OR $100 per 10' x 10' booth space with fundraising or sales
Booth Spaces
  • Booth spaces are 10' x 10'
  • You may request a general or specific location, but NO GUARANTEES are made that you will be assigned that space. Space assignments are final!
  • You must provide your own tent, tables, electrical cords, etc.
  • Many spaces are not level, SO YOU NEED TO PROVIDE LEVELERS.
  • Be prepared for all weather, with appropriate rain covers, tie-downs and weights.
  • You will need at least a 40lb weight attached to each leg.
  • All tables must be draped to the ground.
  • Boxes and packing crates may not be visible.
Rules
  • All cancellations must be in writing. Cancellations after June 5 are not refundable.
  • Displays are strictly for advertising / informational purposes and must stay within the decorum of the norm of art booths as accepted by the Festival management Committee.
  • Park Avenue Summer Art Festival Management Committee must approve all handouts of flyers, brochures, etc., prior to the festival. The above items may be distributed to parties who approach the booth / table, they may not be handed to passers-by on the street. Materials displayed must not be sexual or objectionable as determined by the Board of Directors, Park Avenue Revitalization Committee and Park Avenue Merchants Association, and sponsors of the festival. All promotional items (free gifts, etc.) must have prior approval by the PASAF Management Committee. Balloons, Stickers and T-shirts are prohibited.
  • You must personally attend your exhibit, for all hours that the show is open. Any exceptions to this for special reasons must be arranged in advance. Your booth must be open for all hours of the show. (Saturday 10 am—6 pm) & (Sunday 10 am—5 pm).
  • You will be asked to leave the show, without a refund, for selling unauthorized items. You will be banned from all future shows for not following the above rules.
  • During the show you must display the Registration Certificate you will be given in the front right-hand corner of your booth. You will also need to wear your name tag.
  • All items in your booth must be consistent with the photos submitted with your application and with the descriptions on your application.
  • Hawking, approaching passers-by, or peddling in the street is not permitted. While acting on behalf of the Exhibitor, the employee (representative) of the sponsor or non-profit group must remain within the boundaries of the booth, (the 10 x 10 ft. area designated and selected by the PASAF Management Committee).
  • No yelling or shouting from the booth site. No disturbing loud noises or music. No bullhorns or other amplifying devises are allowed.
  • Park Avenue Revitalization Committee reserves the right to require that any other items or displays be immediately removed from the show.
  • Sponsor / Non-Profit Exhibitors must have their booths set up and vehicles vacated from the streets no later than 8:30 am on both days of the festival. Booths must remain open until specified closing times, unless otherwise instructed by Festival Officials.
  • Sponsor / Non-Profit Exhibitors will not be allowed vehicle access to their spaces upon the closing of the festival until the streets have been designated open, by the Park Avenue Summer Arts Festival Management Committee and the Rochester Police Department.
  • Display booths left in place after festival hours are the full responsibility of the Exhibitor.
  • A certificate of insurance showing General Liability (including product liability) in the amount of $1,000,000.00 must be included with your application. The Park Avenue Revitalization Committee, Inc. (PARC), 620 Park Avenue #148, Rochester, New York 14607, must be listed as additional insured for the duration of this weekend event on your policy.
  • If you do not have liability insurance the Park Avenue Revitalization Committee can provide you this coverage for an additional fee. Please notify us at parkavefest@gmail.com to request a quote for this insurance.
Not For Profit Application Checklist

The following items must be included with your application:

  • Completed Application online or paper
  • Upload at least 1 image showing your booth
  • All photos must be under 2MB
  • Mail in required items:
  • $50 per 10' x 10' booth space (returned if not selected)
  • $100 with fundraising or sales
  • Self Addressed Stamped Envelope

 

Submit Your Application

We offer two ways to submit your application and pay your application fee.

Online Application

OR...
Make checks payable to:

Park Avenue Revitalization Committee
Mail application and checks to:
Park Avenue Revitalization Committee
620 Park Avenue - #148
Rochester, NY 14607

Download & Print Application